Costed Implementation Plan Resource Kit
What Is a Costed Implementation Plan?
A Costed Implementation Plan (CIP) is a multi-year actionable roadmap designed to help governments achieve their family planning goals—goals that when achieved will save millions of lives and improve the health and wellbeing of women, families and communities. CIPs are a critical tool in transforming ambitious family planning commitments—such as those made through Family Planning 2020 and the Ouagadougou Partnership—into concrete programs and policies.
Countries must be strategic and efficient in investing limited resources to meet the growing demand for family planning. Those that devote time and resources in developing a CIP will emerge with a detailed plan for systematically implementing strategies, fulfilling commitments and achieving family planning goals. A comprehensive CIP can address and budget for all thematic areas of a family planning program: demand creation; service delivery and access; contraceptive security; policy and enabling environment; financing; and stewardship, management, and accountability. By engaging in the CIP strategic planning process, governments can:
- Prioritize family planning interventions
- Detail key activities and outline a roadmap for implementation
- Estimate the impacts of interventions
- Forecast costs and make strategic allocation decisions
- Mobilize resources to meet gaps
- Monitor progress
- Unify stakeholders around one focused family planning strategy
What Is the Costed Implementation Plan Resource Kit?
The CIP Resource Kit features tools for developing and executing a robust, actionable and resourced family planning strategy. Specifically, the kit includes guidance documents and tools necessary for program planners, ministry representatives and technical assistance providers to go through the CIP process. The Resource Kit provides best-practice guidance based on the hands-on experience of governments, donors and technical assistance providers in creating and implementing CIPs.
The Resource Kit can accelerate progress toward family planning goals irrespective of a country’s current stage of CIP implementation: Government officials and technical assistance providers can use the kit to develop new plans, help refine and implement existing strategies and move policy to action. Users are encouraged to select and adapt the guidance documents and tools that suit their needs, as not every country context requires carrying out each step of the process or using every resource in the kit.
10 Steps: Building a Costed Implementation Plan
The CIP process can be divided into 10 steps, implemented across three phases: plan, develop and execute. Stakeholder engagement, advocacy and sustained commitment to rights and empowerment principles are essential components that should crosscut the CIP cycle.
The 10-Step Process for CIP Planning, Development and Execution tool provides an overview of the complete CIP process, including details on each of the 10 steps and sub-steps, and illustrates how and when specific tools and approaches can be applied. Even users who intend to focus on a specific phase of the CIP process will benefit from reviewing this foundational document.
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Engaging in the Costed Implementation Plan (CIP) process is an investment and obtaining buy-in from decision makers is critical to ensure that the required human and financial resources are made available. This section includes background reading on CIPs and their impact, materials to present a strong business case to decision makers to develop a CIP and resources on the CIP process and recommended plan elements.
CIP and Family Planning Policy Background Tools
Making the Case for CIP Investment
CIP Process and Recommended Plan Elements
The CIP process involves numerous stakeholders and actions taken over an extended period of time. To ensure a smooth process and high-quality end product, prepare a clear scope of work that outlines the roles and responsibilities of all involved parties, establishes mutual agreement on what the process involves, and sets a reasonable timeline for completion. The tools in this section will help frame and launch your CIP process and team selection.
A situational analysis is a systematic collection of data from various sources to inform understanding of the past and current status of a country’s family planning program.This may involve quantitative and qualitative analysis of national policy and program documents and data from ministries, implementing partners and donors.
The CIP's technical strategy component details family planning goal(s), result areas, and strategic priorities, and features a comprehensive implementation plan outlining how and when results will be achieved.The implementation plan captures priority evidence-based interventions and time-phased activities to be executed over the duration of the CIP process. It also includes indicators for measuring results during execution.
A strategic plan that does not address the practical cost considerations associated with its implementation will not be fully successful. Understanding and planning for Costed Implementation Plan implementation costs is critical to realistic budgeting and strategic planning. Costing is an iterative process by which the technical support team adjusts and prioritizes activities based on the estimated cost of implementation.The Family Planning CIP Costing Tool was developed specifically for costing CIPs. It is designed to be used in conjunction with the CIP Gap Analysis Tool. After the CIP has been finalized, the costing tool should be updated as part of an annual (or other regular interval) review.
Conducting a gap analysis is crucial to identifying the resources available to fund the implementation of CIPs as well as the resource gaps. CIPs have the greatest impact when adequate resources—from a mix of domestic and external funding sources—are available to fully implement the entire range of activities outlined in the plan. This information can aid resource mobilization efforts and support decision making related to strategic allocation of limited resources.The Family Planning CIP Gap Analysis Tool was developed specifically for identifying gaps in resources for particular areas of a CIP. It is used following an application of the Family Planning CIP Costing Tool, as data is drawn from this tool. The Gap Analysis Tool is most effective when updated as part of an annual (or other regular interval) review, at which time the user should input the revised cost information.
Once the CIP document is completed, the government and relevant stakeholders review and approve it. Although work on the document itself may be complete, the CIP process requires effective execution for FP goals to be realized.Organizing a public launch event is an effective way to re-engage contributors and educate ground-level implementers about the plan’s components, the positive impact of successful implementation and their role in ensuring its success. The launch event is also an opportunity to raise awareness about remaining funding gaps and solicit commitments from partners to mobilize additional resources. Beyond the event, disseminating the plan and additional advocacy and educational materials will raise awareness and aid successful implementation.
The existence of a CIP does not guarantee implementation. Execution must be a joint effort among a variety of partners. Proper management and delegation of responsibilities is crucial for smooth, integrated execution. This section includes guidance, approaches and tools to facilitate the transition from planning to action.
Performance monitoring is a continuous process implemented by governments and engaged stakeholders to effectively lead and manage the CIP execution process and achieve optimal results. The monitoring process provides critical data to support informed decision making for improved implementation performance and resource mobilization. Diligent monitoring can also enhance accountability for achieving family planning goals and global commitments. This section includes tools to inform the process design as well as tools and guidance to help track contraceptive financing to ensure that commitments for family planning commodities and targets are met.
Full implementation of all activities outlined in a comprehensive CIP requires significant resources. Developing a strategy that supports sustainable and diversified funding for execution will ensure that the CIP can be implemented as planned, and that the numerous benefits of a comprehensive FP program will be realized.
The CIP articulates the country's consensus-driven priorities for family planning. It guides current and new partners in their family planning investments and programs. The CIP is an endorsement by government and partners of the well-known fact that family planning saves the lives of women, newborns, and adolescents as well as contributes to the nation's socioeconomic development.
Cecilie Compaore, Deputy Representative, UNFPA Uganda
The CIP is a tool that will empower us in Kenya to confidently advocate for investments in FP for the Kenya Vision 2030 with accurate figures of cost and priorities. In fact the CIP can be referred to as the 'Bible' of family planning program implementation in Kenya.
Dr. Isaac Bashir, Former Director, Division of Reproductive Health, Kenya
Costed Implementation plans are crucial for determining the financing gap and mobilizing resources. They are important for the governments to determine the internal resources that have to be mobilized to fill the gap.
Ishrat Husain, Senior Health Advisor, Africa Bureau, USAID
Our country has taken the first step of making FP a reality with this blueprint, the next and most important step is implementation.
Hon. Dr. Joseph Katema, Zambia
Let us take advantage of the partnership demonstrated during ths development of the CIP to create and sustain synergy in our actions and functions to ensure universal access to FP and to mobilize resources for FP. Let us take advantage of the leadership demonstrated by the MOH and the commitment shown by the government to coordinate partners and stakeholders to increase access to FP and hold ourselves accountable to the women and girls in need of FP method or service.
Cecilie Compaore, Deputy Representative, UNFPA Uganda
This Resource Kit is the result of collaboration, knowledge sharing and thought leadership among numerous organizations and experts.
The following partners led the development of new tools for the Resource Kit as well as curated existing relevant resources:
The Resource Kit includes tools developed by the following:
- The following organizations also contributed their expertise and experiences to inform the CIP Resource Kit:
- The Bill & Melinda Gates Foundation
- Marie Stopes International
- McKinsey & Company
- Redstone Strategy Group
- Senegal - Ministère de la Santé et de l’Action Sociale
- Tanzania – Ministry of Health, Community Development, Gender, Elderly and Children
- Zambia – Ministry of Community Development, Mother and Child Health