About the Rapid Response Mechanism

The RRM provides grants that respond to emerging, unanticipated and/or time-bound opportunities that will help FP2020 meet its goal of enabling 120 million more women and girls using contraceptives by 2020.

The RRM supports projects that amplify existing family planning programs in an FP2020 focus country. RRM grants are catalytic, unblocking challenges to stimulate FP2020 work and aims.

RRM funding is disbursed rapidly by the FP2020 Secretariat and must be spent within a maximum of 12 months by the Grantee. The majority of RRM-funded projects last 3 to 6 months.

Awards will not exceed US$ 250,000. However, the vast majority of RRM-funded projects receive less than US$100,000.

The RRM follows a dual track, being either (1) a consultancy-based contract or (2) an activity-based grant around one of four main themes:

  • Technical assistance provided to key stakeholders in need of expert support (for example, the cost of a high-level consultant in supply chain management).
  • Non-routine training of family planning providers (for example, to train Community Health Extension Workers after a new task-shifting policy has been passed).
  • Advocacy, including through a pilot project (for example, gather evidence through a pilot on the positive effects of youth-friendly family planning services, to inform upcoming budgetary negotiations and secure increased funding for this type of service).
  • Increasing access for hard to reach and marginalized groups, including adolescents and youth, and in post-crisis contexts.
  • Other (e.g. an urgent need such as time-sensitive, local adaptation of contraceptive guidelines).

The RRM cannot be used to fund the following:

  • Purchase of contraceptives
  • Government staff salaries or honorariums
  • Scholarships to individuals
  • Fees to attend a conference
  • Basic research, academic studies or surveys
  • Capital equipment (such as machinery, vehicles, IT equipment, and office furniture)
Who is eligible?
  • Registered NGOs, CSOs and INGOs, governments, private and UN organizations are eligible.
  • Applicants must have a bank account registered to the organization’s name.
  • Your project must be implemented in an FP2020 focus country.
Application guidelines

The FP2020 Secretariat accepts new RRM applications on a rolling basis.

Prospective organizations can apply through two distinct channels:

The FP2020 Secretariat strongly encourages applicants to use the forms and templates provided on our website (especially the RRM budget template).

Selection of RRM applications is competitive, based on how relevant the proposed project is to fulfill the RRM mandate and how much funding is available at any given time. Applicants must demonstrate that the grant will help address an unanticipated need or urgent opportunity and that there are clear benefits or reasons to secure rapid funding.

Selection of RRM grants will be handled by the FP2020 Secretariat, in consultation with our country support teams as appropriate.

All grants will undergo a degree of validation and due diligence. The following documents must be provided by the applicant (templates available in the “Resources” section below):

  • Registration Documents (always required, unless the applicant is a government body)
  • Audit report or Bank Letter (always required, unless the applicant is a government body)
  • Commitment Letter (only if the applicant plans to implement its proposed project jointly with one or several partner organization(s)
  • Support Letter from a FP2020 commitment entity (only if the proposed project budget exceeds US$25,000) 

[1] We recommend that your project only uses ONE of the main strategies listed above (technical assistance, training, advocacy, service delivery). If more than one strategy applies to your project, it is not possible for you to apply using our on-line system. Please contact us at rapidresponse@familyplanning2020.org to request an “off-line” application form in Microsoft Word format (please write “Off-line application requested” in the subject line of your email).

Reporting

The FP2020 Secretariat is committed to keeping the RRM’s reporting requirements as light-touch as possible. We do not require a full M&E plan or logical framework.

The FP2020 Secretariat requires a mid-term report needs to describe in narrative fashion what was achieved with the grant funds during the first half of the project.

The FP2020 Secretariat requires a final report within 60 days of the end of the project. This report needs to describe the achievements of the project as a whole in narrative form and provide a full financial accounting of the grant funds.

Reporting templates will be shared by the FP2020 Secretariat one month prior to the reporting deadline. Reporting can be done through two different channels:

  • On-line report form (link to on-line form shared by the FP2020 Secretariat one month before the deadline - recommended).
  • Off-line report form, available upon request at rapidresponse@familyplanning2020.org one month before the deadline.

In addition to the reports described above, RRM Grantees are encouraged to submit intermittent updates of grant activities, providing a sense of what the organization is accomplishing with the grant.

The FP2020 Secretariat may decide to conduct an independent case study to document and assess the grant’s impact. In that case, the RRM Grantee is expected to support and accommodate the work of an external consultant to carry out the study.

For more information, please refer to “RRM Application Guidelines & Requirements."

Apply

IMPORTANT!

Before submitting your application through FP2020’s on-line system, please:

  1. Download “Applying to the RRM: List of Questions” and prepare your responses “off-line” with the rest of your team.
  2. Download the Budget template and prepare your project budget “off-line” with the rest of your team.
  3. Have your application’s attachments ready (bank/audit letter, support letter, registration documents, commitment letter depending on your situation). You can find templates for these documents in the “Resources” section below. We accept files in a wide range of formats (Word, Excel, PDF, jpeg, etc.).

 

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Contact

If you have any questions on the RRM, please feel free to contact the FP2020 Secretariat at rapidresponse@familyplanning2020.org. Thank you!

Special thanks to Bloomberg Philanthropies for establishing the Rapid Response Mechanism.